Beginning with forms W-2 and W-2c forms for 2014, the Social Security Administration announced plans to no longer accept forms that contain an invalid employer identification numbers and other erroneous data.

In the past, the Social Security Administration (SSA) has in some cases corrected invalid employer data. In many cases the SSA  administrators felt that they had enough information on the forms to “guess” at the missing data. Beginning 2014, however, the SSA says that they will no longer try to determine the missing data and reject all forms that do not have all accurate data required. Data that must be correct includes the employer identification numbers and codes for employment type, tax jurisdiction and tax year. Forms will also be rejected if they have dollar values (other than zero) that are invalid for the tax year.

By May 2014, the SSA will implement enhancements to their systems that will automatically reject incorrect W-2′ s and W-2c’s thus removing any sort of human intervention now being utilized in the process.  The notices sent to employers informing them of the rejection will not specifically identify where the error occurred on the form, but will direct the filer to the SSA Business Services Online portal to access detailed information regarding their rejected forms.

The SSA noted that utilizing their AccWage system when filing, the system Time & Pay uses,  to validate data will eliminate most of the errors associated with filing W-2’s and thus eliminate rejections.


About Time & Pay:

Time & Pay is a professional payroll service provider located in Johnson City, TN. We service businesses of all sizes and types throughout the United States. Founded in 1992, Time & Pay provides businesses with complete payroll services , guaranteed payroll tax compliance, automated time and attendance systems and services, pay-as-you-go worker’s comphuman resource management systems and services, and more. We provide our customers with the cost effective tools you need to better manage your payroll, your employees and your business. Time & Pay’s services guarantee you will save money, time and aggravation and we back them up with the customer service you expect and deserve. Contact us today to learn why business owners throughout the country are saying:

“Time & Pay! Why would you do payroll and timekeeping any other way?”

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