The Social Security Administration has been making changes for Employer’s to hire Foreign Workers. It begins with the application process by the foreign workers and asking the question have you applied for a social security card.

Below are 4 questions asked by employers the Social Security Administration has answered to hire foreign workers?

  • What causes delays when foreign workers apply for Social Security numbers?
    1. Direct verification from Department of Homeland Security

2)      What are an employer’s responsibilities when hiring foreign workers who don’t have Social Security numbers?

a.       Tell the new hire to apply for SSN and card.

b.       Employer needs to have:

                                                           1) Full Name

                                                           2) Address

                                                           3) DOB

                                                           4) Place of Birth

                                                           5) Father’s Full Name

                                                           6) Mother’s Full Maiden Name

                                                           7) Gender

                                                           8) Date of SSN Application

 

3)      What if the worker doesn’t have a Social Security number when wage reports (Forms W-2) are due to Social Security?

a.       Paper Filers: If the worker applied for a card but didn’t receive the number in time for filing, enter “Applied For” in Box a. (Reference: IRS Instructions for Forms W-2/W-3)

b.       Electronic Filers: If the worker applied for a card but didn’t receive the number in time for filing, enter all zeros in the field for the Social Security number. (Reference: Specifications for Filing Forms W-2 and W-2c Electronically)

c.       Remember to instruct the worker to tell you the number and the exact name printed on the card, when he or she receives it.

4)      My foreign worker received his or her Social Security number after I filed my wage report. What do I do?

a.       Go to How to File Correction Forms for instructions on filing W-2c’s. (Corrected Wage and Tax Statement)